CraveZee — For festivals — A demo festival — fixture data
A walkthrough, on the real screens
Run a festival on CraveZee
Riverside Festivals is a fixture: six events a year on the river, two trucks on the roster, one market that already happened and one that is on right now. Every screen below is the one an organizer signs in to, with that fixture behind it. Nothing here is a real festival's figures, and nothing on this page can be pressed — the write controls are withheld the way they are from a gate volunteer.
“I chase forty trucks for money they already owe me”
Riverside Rodeo & Food Fest, the next event on the calendar. The invoice below has been sent and nobody has signed it, which is the state an organizer opens this screen to find. Only approved trucks are billed — a bill to somebody who merely applied is a bill for a pitch nobody awarded them — so the second truck on this event is on the paperwork board further down instead. There is no platform fee on a booth fee; the card settles into the organizer's own Stripe account.
$0.00 collected · $300.00 outstanding across 1 truck
Cancel today and a truck is refunded half — inside the 14-day window.
Smoke & Signalnot signed · $300.00 · $300.00 outstanding · due in 7dDeposit $90.00 then $210.00Food truck · 21 terms · open the agreement
The passport
Paid for weeks ago
“I am guessing how many people will turn up”
A prepaid pass that spends at every truck on the roster. It is not really a revenue product — it is weather insurance and a forecast that happens to make money. People who have already paid turn up in light rain, and the sales pace tells an organizer how many are coming while there is still time to size staff, security and how many trucks to book.
The early bird closed ten days ago, so the passports below sit on 4 different frozen contracts — what each buyer was shown is what each buyer is held to, and the ceiling honours all of them rather than today's price. That is the point of freezing terms, and it is why the worst case is a number rather than a hope.
Where the money stands
Projected and actual
Passport revenue$7,058.00
CraveZee fee−$310.50
Maximum reimbursements (207 sold)−$3,994.80
Redeemed so far (307)−$762.30
Still redeemable$3,232.50
Worst case: $2,752.70 · today: $5,985.20
19% of the discounts sold have been used. This is a utilisation rate, not a comparison against people who did not buy one.
Redemptions by truck
What you owe each of them
Smoke & Signal230 redemptions · they funded $647.90
$571.10
Green Machine77 redemptions · they funded $216.80
$191.20
Tiers and pricing
Read only here
Two settings carry the whole liability: how many trucks one pass spends at, and what share of each discount the organizer funds. Both are set before anything goes on sale, which is what turns an open-ended promise into the capped number above.
Riverside day pass$25.00 · $5.00 off at up to 6 trucks · you fund $2.50 of eachWorst case $15.00 a passport, against $25.00 taken
On sale
Weekender$60.00 · $6.00 off at up to 14 trucks · you fund $2.40 of eachWorst case $33.60 a passport, against $60.00 taken
On sale
Riverside VIP$150.00 · $8.00 off at up to 20 trucks · you fund $2.40 of eachWorst case $48.00 a passport, against $150.00 taken
On sale
The settlement
What they actually sold
“I cannot check what a truck actually sold”
One truck's line off Riverside Bridge Market. It is derived from the payments every time it is opened, so a refund next Tuesday moves it — and the truck reaches the identical page from its own dashboard, which is the only thing that makes “verified” mean anything. This truck is on its own deal at a different rate to the rest of the roster; across all 2 of them the event is owed $135.25.
Event settlement statement
Riverside Bridge Market · Smoke & Signal
Organizer
Riverside Festivals
Vendor
Smoke & Signal
The trading period
OpenedSat, Aug 29, 2026, 12:00 AM
ClosedSun, Aug 30, 2026, 12:00 AM
Orders counted45
What was taken
Gross sales$783.00
Refunds−$14.00
Net sales$769.00
What is owed
Basis10% of net sales
Due to the organizer$76.90
What the organizer owes you back
Passports redeemed at your window47
Discount you gave$235.00
Your own share of it−$117.50
Due to you from the organizer$117.50
A passport discount is split: you gave the whole of it at your window, and Riverside Festivals funds the share above. Riverside Festivalssettles this with you directly — CraveZee does not collect it, hold it or pass it on, exactly as it holds none of your takings. Each figure is the amount actually taken off a bill, so a discount capped by a small order counts at what it came to and not at the passport’s face value.
How these sales were counted
Every order taken through CraveZee at this truck between the two times above, where payment was collected and this truck was approved on the event roster. Walk-ups count: a sale does not have to come through an event QR code. Refunds are subtracted net of the tax portion, which was never the truck’s money. Nothing on this page is typed in by anybody — it is derived from the payments each time the page is opened, so a refund processed after today will change it.
Status
The organizer has not marked this statement final. The figures above are current as of now.
If this does not match your own records, raise it with Riverside Festivals before paying. Both sides are reading the same derivation, so a difference is worth finding rather than splitting.
The report
What a pitch was worth
“I do not know what a pitch is worth”
The document an organizer forwards to a sponsor. It prints the median a truck took rather than the average — price a booth off an average and you charge most of your roster more than they made — and it compares this market against this organizer's own earlier ones and nobody else's. A section that could not be read says so under its own heading instead of quietly rendering a zero.
$1,158.00 net — 70 orders · 2/2 trucks traded — every section read
Event report
Riverside Bridge Market · Sat, Aug 29, 2026 · Riverside Festivals · all times UTC
Every figure below is for Sat, Aug 29, 2026, between the hours this event was scheduled for. Sales count when the truck was approved on the roster, the order was inside that window, and the money was collected — the same rule the trucks' own night reports use.
Takings
Gross$1,172.00
Refunded−$14.00
Net across every truck
$1,158.00
Net is gross less refunds and it is the settlement base — the figure a percentage agreement is worked out on. It is food only: fees and tips were never the event's money.
Orders
70
Collected orders
Trucks that traded2 of 2 approved
First orderSat, Aug 29, 2026
Who came
verified, not estimated
41
Distinct people who bought
Orders with no contact at all11
These are distinct PEOPLE across the whole event, not the sum of the per-truck figures — somebody who ate at three trucks is one person. The anonymous orders are stated separately and must never be added to the figure above: a sponsorship priced on attendees that turn out to include thousands of blanks is a deal that gets pulled.
The curve
UTC clock
1 PM
Busiest hour · $184.00 · 11 orders
11 AM$87.00
12 PM$153.00
1 PM$184.00
2 PM$102.00
3 PM$84.00
4 PM$63.00
5 PM$139.00
6 PM$178.00
7 PM$133.00
8 PM$35.00
Every hour is labelled on the UTCclock — yours, not the server's. Hours in which nothing sold are not drawn.
One row per approved truck, including the ones that took nothing. A truck missing from its own event's ranking would be indistinguishable from a read that dropped it.
Who brought new faces
counts, not proof
29
Bought at one of your events for the first time
People who bought and left a phone or email84
Orders with no contact on them47
14Smoke & Signal61 · gave a contact · 22 bought at no other truck here
21Green Machine38 · gave a contact · 19 bought at no other truck here
The number on the left of each row is how many of that truck's customers had never bought at one of your events before. The number on the right is how many people bought there and left a contact at all.
THESE ARE TWO COUNTS AND NEITHER IS A REASON. A truck at the top of this list sold to people who were new to your events — it does not prove the truck is why they came. A queue that nobody could get past also puts a truck at the top of "bought at no other truck here", and a market that simply got busier makes everybody on site look like a draw. Read it as a question to ask, not an answer.
"New" means they had not bought at any of your last 2 events. Somebody who came to a market of yours before that, or who paid cash and left no contact, counts as new here.
Counts people who BOUGHT something and left a contact — not everybody who walked the site, and not the cash sales. The orders with no contact are stated above and must never be added to the headcount: they may be the very same people.
What to do with it: if a truck is high on both columns, ask them back and ask what they did — a post, a regular crowd, a queue people came for. If a truck brought no new faces and sold well anyway, that is still a good booking; it is just a different one.
What a booth was worth
median and spread
What the middle truck took
$579.00
Middle half of the roster$484.00 – $674.00
Lowest and highest$389.00 – $769.00
Trucks in this figure2
The median, deliberately, and there is no average anywhere on this line. At an event where two trucks take a third of the money, the average sits above almost every truck on the site — price a booth off it and you charge most of your roster more than they made. The middle half is the range a fee actually has to survive.
Trucks that took nothing are counted in, because a booth fee was charged to them too.
What your booths brought in
your money, not the trucks'
Booth fees you raised$500.00
Collected
$500.00
Agreements signed2 of 2
This is YOUR money — what the trucks paid you to stand on your site. The takings at the top of this report are what the trucks took through their own windows, and the two must never be added together: unless your agreement is a percentage, none of that money was ever yours.
What the site cost you
toilets, power, waste, security
Priced so far
$490.00
Items priced4
Booth fees, less the site$10.00
What the booths paid you, less what the site cost. It counts money COLLECTED, not raised — an invoice nobody paid is not income.
The passport
sold, spent, and what is left
38
Passports sold for this event
What buyers paid you$684.00
CraveZee's share of that−$57.00
Paid back to trucks for 62 discounts−$155.00
You kept
$472.00
The most it could ever have cost you$570.00
If every discount had been used, you would have kept$57.00
Discounts actually used27%
47Smoke & Signal$117.50 · owed by you · $117.50 they gave up
15Green Machine$37.50 · owed by you · $37.50 they gave up
What you owe each truck for the discounts they honoured. Only trucks that took one are listed — a row of $0.00 against every truck on the roster is a line you would have to read and dismiss forty times.
We do not tell you that passport holders spent more than everybody else, and we are not going to. They almost certainly did — and it would prove nothing, because the people who buy a festival passport are the keenest people coming. They would have spent more without one. What is above is what was sold, what was spent and what it cost you: three counts, and no claim about anybody's behaviour.
Every price here is the one that buyer actually paid, from the terms frozen when they bought. Changing a tier this morning does not rewrite what last month sold for.
Who ran out
UTC clock
71%Smoke & Signal5:00 PM · 1 sell-out
The percentage is how much of the event had already run when their first item went — the only version of this that compares between a four-hour market and a twelve-hour festival. 1 of 2 trucks whose log answered ran out of something.
1 item was taken off a board by hand. Counted beside the sell-outs and never added to them: running out is the day happening to a truck, an 86 is a decision they made.
What the site could not serve
an estimate
At the rate those items were selling
$84.00
Units, at that rateabout 6
Smoke & Signal$84.00 · 4h off the board
AN ESTIMATE, and it is a statement about an observed rate rather than about people. Nobody records the customer who read "sold out" and walked on, so this is what those items were selling at before they went, extended across the hours they stayed gone. It is not a count of customers and must not be quoted as one.
Who to ask back
and why it says so
01Smoke & Signal94 · took 100% · reliability 100% · served 71%
02Green Machine75 · took 51% · reliability 100% · served 100%
Takings, against the best truck here50%
Reliability — showed up, and checked in at the gate30%
How much of the event they kept serving20%
Published weighting before anything was dropped: takings 50%, reliability 30%, serving 20%. Reliability splits 60% for turning up and 40% for being checked in at the gate — a truck that withdrew after being approved scores zero on the whole of it, because that is a hole in your site plan that no takings repair.
This is a starting point, not a verdict. It cannot see that a generator failed through nobody's fault, or that the truck at the bottom is the only vegan pitch on the site and the site needs one.
Against your own events
never anybody else's
Net takings$1,158.00 · median of your last 2: $829.50 · +40%
Riverside Boathouse Market$903.00 · Sat, May 9, 2026
The baseline is the MEDIAN of your own past events, not the average — one wet Saturday or one blowout year would otherwise become the bar every future event is judged against. At least 2 previous events that traded are needed before any of this is said at all.
This compares your events to your events. CraveZee does not tell you where you sit against other organizers, at any level of aggregation — with a handful of festivals in any size band, a percentile is somebody else's takings with a rosette on it.
This report is derived every time it is opened. Nothing on it is stored as a computed number, so a refund three days after the event moves these figures rather than leaving a stale one behind.
On the day
Who is here
“I need to know who is actually here”
Riverside Quayside Market is on right now — it always is, whenever this page is opened. The bottleneck is not the longest queue but the longest wait at the rate that truck has been serving, which is the difference between sending help to the pitch that needs it and sending it to your best trader because people want their food.
2 of 2 trading — as of 14:52
$1,411.00
taken so far
8585 orders so far. Queue and clear times below are measured over the last hour.
Backed up: Green Machine (A5) — 5 waiting, about 25 min to clear at the rate it has been serving. Slowest of 2 trucks with enough trade to compare.
13:00–14:00: 32 orders, $531.00. up 8 on the hour before (24).
Sold out: Burnt Ends at Smoke & Signal (14:12)
Smoke & SignalA4 · trading · out of Burnt Ends 14:12queue 33 · ~10 min to clear
$887.00In 10:57
Green MachineA5 · tradingqueue 55 · ~25 min to clear
$524.00In 11:12
Refreshes every 30 seconds while this screen is open.
The roster behind it
The same list at the gate, on the phone the volunteer is holding. A crew account can look up a truck and check it in, and cannot touch a fee, a member or a payout account — which is the point of handing one out fifteen times on a Friday.
Smoke & Signalapproved · A4 · arrived
Green Machineapproved · A5 · arrived
The list
Your own audience
“I have no way to reach last year's crowd”
Six people is a fixture; the shape is the product. Consent comes first and size second, because only two groups are ever on this list — people who bought a pass from you, and people who ticked a box with your festival's name on it. A number somebody gave a truck so it could say their food was ready is not one of them and never will be.
6
on the list · 4 joined in the last 30 days
Where they came from
Bought a pass3
Ticked the box to hear from you3
Confirmed by text4
Waiting on their confirmation1
Asked you to stop1
Reachable by text4
This period
Audience — monthly$149.00
Left this period3,000 of 3,000
The meter counts segments rather than messages, and it is in front of you before you send rather than on an invoice afterwards. At the included allowance we stop rather than bill you for messages you did not approve.
Paperwork
Who has filed
“I am chasing insurance certificates again”
What Riverside Festivals requires comes from their insurer and their city rather than from which Saturday it is, so it is set once on the account and not retyped six times a year. Every truck still dealing on Riverside Rodeo & Food Fest appears — the applicant included, because chasing a certificate is what you do before you say yes, and a list of trucks you have already approved arrives a week late.
Green Machinemissing: Public liability insurance, Health permit, Propane cert
Smoke & Signalmissing: Propane cert
· no expiry given · no expiry given
Load-in
Where to park
“I am telling forty trucks where to park”
Written once and read by the whole roster — this is the truck's view of it, which is the one that matters. Every time on it is rendered in the organizer's zone rather than the reader's: “load-in at seven” means seven o'clock at the site, and a truck reading it in its own zone would arrive an hour out.
You're on B12Your load-in slot: Sat 9:30 AM
Load-inSat 8:00 AM – Sat 10:00 AM
TradingSat 11:00 AM – Sat 8:00 PM
Load-outSat 8:30 PM – Sat 10:00 PM
Getting on site
North gate off Riverside Dr — not the main car park entrance. Say you're with the rodeo. Gate code 4471 after 6am; before that ring Ray and he'll walk down.
Power, water and waste
16A hookup at every pitch, bring your own lead (25m covers the furthest). Potable water tap behind the stage. Take your own waste — there is no skip on site this year.
On the day
Generators off by 10pm, council condition. No vehicle movement once the public is in — if you need to move, find a marshal first.
Nothing to pay to create the account, put an event on, invite a truck or collect a booth fee. No exclusivity — a truck can trade with you here and everywhere else it already trades. You are the merchant on your own Stripe account, so your money never passes through us and stopping is not a migration.
Riverside Festivals, its two trucks and every figure on this page are a fixture built for this walkthrough. No real organizer's takings appear anywhere on it.